It's Easy to become EXHIBITOR & VISITOR of VIFA EXPO

FREQUENTLY ASKED QUESTIONS

EXHIBITOR

How to register a booth and exhibit at the fair?

visitor

How to prepare for your trip to visit the fair?

EXHIBITOR

For VIFA EXPO furniture tradeshow:

  • We will open the booth/space registration in June.
  • We give priority to the exhibitors of the latest fair to keep their current location.
  • Please give us your information (Company name, address, email, contact person, telephone, products of exhibit). After the current exhibitors confirmed their registration, we will send you all necessary information for booth/space registration. 

The Sales Dept. of Lien Minh Company will contact and consult you about the booth/space registration for VIFA EXPO.

The process of booth/space registration at VIFA EXPO furniture tradeshow:

  • Choose the available suitable booth/space
  • Receive the quotation for the booth
  • Review the draft contract before signing
  • Make payment as stated in the contract

The Sales Dept. of Lien Minh Company will contact and consult you about the booth/space registration for VIFA EXPO.

  • We accept the change if the available booth location is suitable for your company’s demand and our policies.
  • We will compose the Appendix to confirm your new booth location (if any).

The Sales Dept. of Lien Minh Company will contact and consult you about the booth/space registration for VIFA EXPO furniture tradeshow.

  • You still can change the standard booth to raw space location after finishing raw space’s registration process and pay additional fees.

The Sales Dept. of Lien Minh Company will contact and consult you about the booth/space registration for VIFA EXPO furniture tradeshow.

  • You will need to book and pay additional fee for the standard booth(s).

The Sales Dept. of Lien Minh Company will contact and consult you about the booth/space registration for VIFA EXPO furniture tradeshow.

  • After signing the participation contract, there are three stages for payment. P
  • Please contact Lien Minh Company for more information.
  • If the value is under 20 mil VND, we will accept the cash payment.
  • Yes, you can pay in VND. The value will be exchanged according to the exchange rate listed by Vietcombank (selling rate), at the time we receive the payment.
  • Yes, you can pay in USD. The value will be exchanged according to the exchange rate listed by Vietcombank (selling rate), at the time we receive the payment.
  • If your company is in Vietnam: we will send the VAT invoice to you via post.
  • If your company is oversea: we will send the Invoice to you by email.
  • All of our prices (booth/space, advertising …) are VAT included.
  • We don’t subtract the VAT due to Vietnam’s Tax law.
  • A standard booth 9m2 (L3m x W3m x H2.5m) includes: Aluminum frame system; exhibitor’s company name fascia board; carpet; 01 information desk; 02 folding chairs; 02 x 40W fluorescent tubes; 01 power socket (220V-5A), 01 waste basket. 
  • Only the space, the exhibitors build up the booth with their own design.
  • Raw space DOESN’T include: electricity, facilities, management fee, deposit fee, work passes and other fees …

Lien Minh Company will send the guideline of VIFA EXPO furniture tradeshow:

Please prepare and submit the required documents: 

  • Standard booth: electrical & furniture rental (if any).
  • Raw space: booth design, electrical drawing, electrical rental & furniture rental (if any)
  • Receive the Exhibitor kit: Exhibitor Manual, Exhibitor badges, Visitor invitation, Opening ceremony invitation.

For VIFA EXPO furniture tradeshow:

  • The standard booth height is 2.5m.

For VIFA EXPO furniture tradeshow:

  • Maximum height is 4m (for upgraded shell scheme is 3.5m).
  • The height of common partitions between booths is 2.5m. When the common wall of the booth is higher or lower than the above regulation, the contractor has responsibility to cover the wall uncovered (the exposed frame will cause the adjacent booths bad view).

Please refer to the Exhibitor Manual of VIFA EXPO tradeshow.

The official contractor of the fair: Lien Minh Company

And also other outside contractors:

  • Huu Vinh
  • Space Jsc
  • T.H.C Design
  • Viet Art
  • Canh Co Vang
  • Kingsmen

Please contact Lien Minh Company for more information

  • Pico

If your company is in Vietnam:

  • Exhibitor Manual, Visitor Invitation, Opening Ceremony Invitation: will be sent to your company via post.
  • Exhibitor’s Badge: take at the Organizer’s office or SECC (We will notice the extract time).

If your company is oversea:

  • You will get the kit at the exhibition venue (Lien Minh Company will notice the extract time).
  • For standard booth: there is 01 power socket (220V/5Amp) (for one equipment usage only).
  • For raw space: please refer to the Electrical Rental Form in the Exhibitor Manual of VIFA EXPO tradeshow.
  • Please refer to the Furniture Rental Form in the Exhibitor Manual of VIFA EXPO tradeshow.
  • Please register and pay to Lien Minh Company
  • Please refer to the Exhibitor Manual of VIFA EXPO tradeshow for more information.

For VIFA EXPO tradeshow:

  • Booth design: Lien Minh Company reserves the right to request to change the booth design if that can cause bad influence on other booths, and prohibit any exhibitor or contractor from constructing the booth if not submit the booth design. 
  • Electrical drawing & Electrical rental: Lien Minh Company has the right to prohibit any contractor from constructing the booth if not submit the layout, or the layout is not reaching the safety standard. And a surcharge will be applied for late registration or onsite registration.
  • Furniture rental: Lien Minh Company applies a surcharge for late registration or onsite registration.
  • No, please follow the fair schedule.
  • Please refer to the Exhibitor Manual of VIFA EXPO tradeshow for more information.
  • Please contact the venue for more information.

For VIFA EXPO tradeshow:

Exhibitor Badges:

  • Standard Booths
  • Manager/Supervisor of Raw Space location
  • Exhibitor staffs who carry the exhibit and set-up the booth

Work passes:

  • Workers who do the structural work of the booth (frames, walls, paint, …)
  • Lien Minh Company will supervise the usage of Worker passes.
  • In case, workers don’t have Worker passes or use other passes, Lien Minh Company will stop the booth construction and Exhibitor must be overcharge fee for the Worker passes.
  • You will not allowed to enter the venue.
  • For security reason, badges must be worn at all times within the show (including build-up and dismantling period) by any person including all contractors’ staffs having access to the event.
  • Please refer to the Exhibitor Manual of VIFA EXPO tradeshow for more information.
  • Please refer to the Exhibitor Manual of VIFA EXPO tradeshow for more information.

For VIFA EXPO tradeshow:

  • General security services will be provided within the exhibition venue, the Organizer shall not be liable for any loss or damage to exhibits or other properties of the exhibitor or any injury to persons in anytime before, during and after the exhibition.
  • All the Exhibitors must take utmost care of their exhibits and belongings. You are recommended to incorporate a lockable cupboard in their booth for souvenirs, consumable & important items; or to hire a security guard for your own booth.

For VIFA EXPO tradeshow

  • After the opening hours, you need to cover your booth.
  • The fair’s entrances will be sealed until the opening hour of the next day
  • Please make advance requisition through the Organizer and pay Overtime charges.
  • Please refer to the Exhibitor Manual of VIFA EXPO tradeshow for more information.
  • No, you must remove and clean up all the trash and materials from building up the booths.

The opening hours of VIFA EXPO tradeshow for exhibitor & visitor are different: 

 

Exhibitor

Visitor

Opening day

8h – 18h

10h – 18h

Day 2 – 3

8h30 – 18h

9h – 18h

Last day

8h30 – 17h

9h – 17h

For VIFA EXPO tradeshow:

You can only carry your stuff in and out of the exhibition venue before the opening hours for visitors.

  • Carry in: no document required
  • Carry out: require Move-out form (issued by the Organizer)
  • Move-out after 17h of the last fair day.
  • Early move-out is not accepted.
  • You need to show the Move-out form (issued by the Organizer) to the security staffs
  • This form will be distributed to each booth at 17h on the last fair day
  • Early move-out is not accepted. Please follow the schedule.

Or Contact Us if you have any other question

VISITOR

  • VIFA EXPO is the oldest and most prestigious international fair in the furniture, home decoration, handicraft and furniture accessories field for export in Vietnam (since 2008).
  • VIFA EXPO is also one of the best export furniture fairs in the region and became a must-visit furniture event for international buyers.
  • VIFA EXPO is in the annual largest ASEAN and ASIA’s furniture fair chain.
  • VIFA EXPO export furniture tradeshow is held annually in Ho Chi Minh City, Vietnam
  • In 2025, VIFA EXPO is held from 5 – 8 March, 2025 at 2 venues: SECC and SKY EXPO VIETNAM, scheduled to reach 3,400+ booths

No, the fair is free entrance.

To get the admission badge, you must register online (in advance) at https://www.vifaexpo.com/ or onsite at the registration counters (located at the fair entrances).

  • Each registered visitor will receive an email with unique confirm code, please kindly register for each person in your group.
  • Visitor’s registration form: https://www.vifaexpo.com/
  • After submitting the registration form, VIFA EXPO will send you the confirmation email. Please check your Inbox and Spam.
  • In case you don’t receive the confirmation email, please redo the registration or email us at info@hawacorp.com.vn or hotline: +84.79 999 7657 for support.
  • You will need to show this email to our staffs at the registration counters to receive the Visitor admission badge.
  • Lien Minh Company will update at our VIFA EXPO official channels (website, facebook fanpage) if there is any special support for visitors.

For VIFA EXPO tradeshow

  • The dress code is Business attire. We don’t accept people wearing casual clothes (slippers, shorts …).
  •  Children under 1,3m will not be permitted into the fair. This is a B2B event, you are suggested not to take the children with you.
  • No camera.
  • Smoking is strictly prohibited.
  • The Organizer reserves the right to refuse any visitor who doesn’t follow the fair rules.
  • Yes, there will be free wifi at VIFA EXPO tradeshow.
  • Yes, there are luggage keeping rooms at VIFA EXPO tradeshow.
  • We can support by issuance the Letter of Invitation.
  • Please email us at info@hawacorp.com.vn your information includes: Gender, Full name, Passport No., Issue date, Expiry date, Place of issue, Date of birth, Nationality, Port of arrival, Period of stay (from … to …).

Notice: 

We don’t issue Letter of Guarantee/Letter of Approval).

Some nationalities are difficult to apply for Vietnam VISA.

  • You need to arrive at Tan Son Nhat International Airport (SGN, Vietnam).
  • Then take a taxi (Mai Linh or Vinasun taxi are recommended) to go to the SECC.
  • Grab car service is also available in Vietnam.
  • It’s about 14km and 45 – 55 mins to go from Tan Son Nhat International Airport to SECC.
  • You need to arrive at Tan Son Nhat International Airport (SGN, Vietnam).
  • Then take a taxi (Mai Linh or Vinasun taxi are recommended) to go to the SKY EXPO VIETNAM CENTER.
  • Grab car service is also available in Vietnam.
  • It’s about 12km and 30 – 45 mins to go from Tan Son Nhat International Airport to SKY EXPO VIETNAM Center.
  • Yes, we will update the shuttle bus service of VIFA EXPO tradeshow from Tan Son Nhat International Airport to SKY EXPO VIETNAM Center soon.
  • Most of our official hotels have the airport pick up/drop off service, some have hotel-SKY EXPO VIETNAM Center transfer, which is flexible and suitable for your visit schedule.
  • We cooperate with some official hotels from 4-5 stars in Ho Chi Minh City, Vietnam to offer the special room rates and other supporting service for exhibitors & visitors of VIFA EXPO tradeshow.
  • Here is the list of official Hotels of VIFA EXPO tradeshow: https://vifafair.com/home/official-hotels/
  • Lien Minh Company will be ready and will try the best to help you.
  • You need to submit the specifications, quantity with the photos of the products and your contact details to us at info@hawacorp.com.vn
  • You can also view the floorplan and exhibitor profile at VIFA EXPO ONLINE PLATFORM: https://www.vifaexpo.com/
  • Yes, we will update more Buyer programs at VIFA EXPO official website: https://vifafair.com/home/
  • Besides, most of the exhibitors that have the factories in HCMC and neighboring provinces will be ready to take you to their factories.
  • You can also view the virtual fair, floorplan and exhibitor profile from VIFA EXPO ONLINE PLATFORM: https://www.vifaexpo.com/

Or Contact Us if you have any other question

We are available

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